Privacy Statement

Privacy Statement.

Asellion is aware that the protection of your private information is a very important concern as you use our websites. We take the protection of your personal data very seriously. Therefore, we would like to take this opportunity to explain the basic principles we apply in handling your personal data. This information is always provided whenever such data is collected.

If not otherwise indicated in the following sections, Art. 6 (1, b) of the General Data Privacy Regulation (GDPR) forms the legal basis for how we handle your data to provide you with requested services.

Legal Basis for the processing of personal data

For the processing of personal data necessary for the fulfillment of a contract in which the data subject is a party, Article 6(1)(b) GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures. Insofar as the processing of personal data is necessary to fulfil a legal obligation to which our company is subject, Article 6 paragraph 1 lit. c GDPR serves as the legal basis. In the event that the vital interests of the data subject or another natural person require the processing of personal data, Article 6(1)(d) of the DSBER serves as the legal basis. If processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Article 6(1)(f) GDPR serves as the legal basis for processing. The legitimate interest of our company lies in the execution of our business activities.


Collecting and processing information

The offering on the Asellion platform requires the use of personal data for usage.


Recording technical access data

When you visit our websites, Asellion uses an automated system to collect data and information. However, this information is not associated with any individual for the purpose of assessing their behavior. Technical access data saved in server log files includes, for instance, the following data:

  • Information on the user’s browser type and version
  • The user’s operating system
  • The user’s IP address
  • The date and time of access
  • Websites by which the user’s system was referred to our website (referrer)
  • Websites accessed by the user’s system through our website.


Data is processed to deliver the content of our website, to ensure the functionality of our IT systems, and to optimize our website, as well as to protect our justifiable interests and clarify any issues in case of unauthorized access or attempts to access our website (Art. 6 (1, f GDPR).


Cookies
Our websites use cookies. These are files saved on the user's computer system by their web browser. Cookies can be transmitted to the user’s browser when they access a page, and are used to identify the user. Cookies help simplify the use of websites for users.

You can prevent cookies from being saved by changing your browser settings at any time. Saved cookies can be deleted at any time. We would like to note that, if you deactivate cookies, you may not be able to use all of the functions of our website to their fullest extent.


Cookies on this website

WT_FPC Valid for 2 years from the website visit.

Identifies a visit to optimize website usage analysis. No personal data is recorded.

Data saved for the aforementioned technical reasons may be analyzed for statistical purposes, although the individual user will remain anonymous.


__hstc
Valid for 13 months from the website visit

The main cookie for tracking visitors. It contains the domain, utk, initial timestamp (first visit), last timestamp (last visit), current timestamp (this visit), and session number (increments for each subsequent session).


__hssc
Valid for 30 minutes from the website visit

This cookie keeps track of sessions. This is used to determine if HubSpot should increment the session number and timestamps in the __hstc cookie. It contains the domain, viewCount (increments each pageView in a session), and session start timestamp.


hubspotutk
Valid for 13 months from the website visit

This cookie is used to keep track of a visitor's identity. This cookie is passed to HubSpot on form submission and used when deduplicating contacts.


messagesUtk
Valid for 13 months from the website visit

This cookie is used to recognize visitors who chat with you via the messages tool. If the visitor leaves your site before they're added as a contact, they will have this cookie associated with their browser. If you chat with a visitor who later returns to your site in the same cookied browser, the messages tool will load their conversation history.


hubspotutk
Valid for 13 months from the website visit

This cookie is used to keep track of a visitor's identity. This cookie is passed to HubSpot on form submission and used when deduplicating contacts.


_fbp
Valid for 3 months from the website visit
Used by Facebook to deliver a series of advertisement products such as real time bidding from third party advertisers.


_ga
Valid for 2 years from the website visit

This cookie is used to identify unique users for Google Analytics. This cookie stores your unique Client ID which Google uses to identify you between sessions.


cookieconsent_status
Valid for 1 year from the website visit

This cookie is used to store the visitors preference on dismissing cookie statuses.


* Cookies regularly deleted at the end of a session are not listed here.

Personal Information

Other personal information is only collected if you provide it to us, for instance by filling out a form, sending e-mails, while placing an order for services or products, or while making an inquiry or requesting materials.

Information from third parties

From time to time, we may receive Personal Information about you from third party sources including partners with which we offer co-branded services or engage in joint marketing activities, and publicly available sources such as social media websites.

Registration on our websites (if applicable)

If you take advantage of the opportunity to register on our website and provide us with personal information, data entered into the input fields will be transmitted to the entity responsible for processing it.

When a user registers on our website, their IP address and the date and time of registration are saved. The purpose of this is to prevent misuse of services.

Data must be registered to provide content or services. Registered persons may delete or amend their saved data at any time. Affected persons may obtain information on their saved personal information at any time.


Contact options

Our website includes a contact form that can be used to contact us electronically. If you choose this option to contact us, personal information you provide will be saved automatically. Data is saved only for the purpose of processing or contacting the person in question.

Alternatively, you can also contact us at the provided telephone number or in writing via the provided address.


Newsletter

If you subscribe to our company newsletter, the data you enter in the input fields will be submitted to the entity responsible for data processing. When a user registers for our newsletter, their IP address and the date and time of registration are saved. This is done to prevent a misuse of services or misuse of the individual’s e-mail address. Data is never transmitted to third parties, except if we are required to transmit such data by law.

This data is only used to send the newsletter. The affected person can cancel their newsletter registration at any time. They can also revoke their consent to have their personal information saved at any time. A link is provided in each newsletter for this purpose.


Transmitting data for the purpose of contract data processing

In some cases, we use specialized service providers to process your data. These providers only process personal information on our behalf, acting strictly in accordance with our instructions and based on relevant agreements for contract data processing.


Data processing outside of the EU / EEA

In some cases, your data may also be processed in countries outside of the European Union (“EU”) or European Economic Area (“EEA”), areas which may have a lower level of data privacy protections than the EU. In such cases, we establish contractual agreements or other methods with our contractual partners for ensuring they provide a sufficient level of protection for your data, or we ask you for your explicit consent.


Storing your data

We save your personal information as long as necessary to complete a service you have requested or consented to, unless we are subject to other legal obligations such as commercial or tax law retention periods or those related to ongoing court proceedings

Personal data is stored for the duration of the respective legal retention period. After expiry of this period, the data will be routinely deleted, unless there is a need to initiate or fulfil a contract. Other personal data is only collected if you provide it voluntarily, e.g. by filling out forms, sending e-mails, ordering products or services, inquiries or requesting material.


Data security

Data you provide to us is protected using suitable technical and organizational means, with the objective of securing it against accidental or intentional manipulation, loss, destruction, unauthorized access, or unauthorized disclosure to third parties. Our security measures are continuously reviewed and improved in accordance with technological developments and organizational possibilities.


Information about your rights

You have the right to:

  • receive information on your personal data saved by us;
  • have your personal information corrected, deleted, or to have processing restricted;
  • object to processing that serves our justifiable interest, the public interest, or profiling, unless we can show that there are mandatory grounds for this processing which outweigh your interests, rights, and freedoms, or unless the processing is completed to assert, exercise, or defend legal claims;
  • have your data transmitted to the extent allowed under the law, such as in Art. 20 GDPR;
  • submit a complaint to a supervising authority.


You can revoke any consent you have granted to have your personal information collected, processed, and used at any time, effective for the future. Further information is provided in the individual sections describing data processing to which you must consent.

A written letter sent to the Group Data Privacy Office will be sufficient (for address and contact form see below).

If the processing of personal data, such as e-mail addresses, is not approved, the operators of the website reserve the right to deny the user access to the services offered on the website.


Protecting the privacy of children

We do not knowingly collect the personal information of children. Typically, we have no way of knowing how old visitors to our site are. Since it is highly important to us to protect children as they use the internet, we advise all parents and guardians to teach their children how to use the internet safely and responsibly. Children should not transmit personal information to Asellion without the express consent of their parent or guardian.


Contacts

Responsible for this website is Asellion B.V.. Responsible by the meanings of the general data protection regulation and other data privacy regulations of member states of the European Union and other regulations related to data privacy is
Asellion B.V.

Vijzelstraat 68

1017 HL Amsterdam
Phone: +31 (0)20-2404400 / support@asellion.com